ARTICLE XII. RELATIONSHIP TO THE MEDICAL LIBRARY ASSOCIATION, INC.

SECTION 1.

No direct action with respect to Medical Library Association business or in the name of the Association may be taken without prior approval of the Board of Directors of the Medical Library Association. Suggestion involving action or policy of the Medical Library Association shall be referred to the Chapter Council through the Chapter Representative. Only voting members of the Association shall be qualified to move or vote on such recommendations.

SECTION 2.

An Annual Report of the Chapter’s activities shall be submitted by the Chair to the Medical Library Association Headquarters by the date requested each year; it shall be incorporated into the Proceedings of the Association’s Annual Meeting.

SECTION 3.

Continued recognition as a Chapter of the Medical Library Association shall be contingent on maintaining a Chapter membership which includes at least one half of the voting members of the Medical Library Association residing or working within the Chapter’s geographic boundaries; no part of these Bylaws shall contradict Medical Library Association Bylaws.

SECTION 4.

In the event of dissolution, all the remaining assets of the organization shall after necessary expenses thereof be distributed to such organization as shall qualify under Section 501(c) (3) of the Internal Revenue Code of 1954, as amended, or to another organization to be used in such a manner as in the judgement of a justice of the Supreme Court of the State of New York will best accomplish the general purposes for which this organization was formed, namely the Medical Library Association, Inc.

Bylaws — Upstate New York and Ontario Chapter of the Medical Library Association

ARTICLE XI. MEETINGS

SECTION 1. ANNUAL MEETINGS

There shall be at least one meeting a year, including a business meeting, at a time which will not conflict with the Annual Meeting of the Medical Library Association and as close to the third week of October as possible. Report of the Meeting is distributed to the members through the Chapter’s Newsletter.

SECTION 2. PARLIAMENTARY AUTHORITY

The business meeting shall be conducted according to Robert’s Rules of Order, latest edition. A parliamentarian shall be appointed by the Chair to serve a term concurrent with the Chair’s year of office.

SECTION 3. PLACE

Meetings of the members may be held at any location which is approved by the Executive Committee.

SECTION 4. QUORUM

At all meetings of the members, the presence of 20 percent of the voting members of the Chapter shall constitute a quorum.

ARTICLE X. STANDING COMMITTEES

SECTION 1.

There shall be standing committees on Continuing, Education, Governmental Relations, Membership and Conference Planning.

SECTION 2.

The work of all standing committees shall be under the charge of the Executive Committee. No such committee may commit the Chapter to a policy without prior reference to and approval of the Executive Committee or the Chair on behalf of the Executive Committee.

SECTION 3.

The Chairs of the Standing Committees must be voting members of the Medical Library Association. They shall be appointed by the Chapter Chair and approved by the Executive Committee for terms of office of no more than three years.

SECTION 4.

Members appointed to Standing Committees shall serve for three years.

SECTION 5.

The Chairs of Standing Committees shall be ex-officio voting members of the Executive Committee.

ARTICLE I: NAME AND GEOGRAPHIC AREA

The name of this organization shall be “The Upstate New York and Ontario Chapter of the Medical Library Association, Inc.”

The geographic area of the Chapter comprises the New York State counties north of Sullivan, Ulster, and Dutchess counties and the Province of Ontario, Canada.

UNYOC Membership Recognition Program

An organization is only as strong as its members and UNYOC has been fortunate to have many loyal and long-term members over the years. Some members have been visible since they joined, while others have worked quietly behind the scenes to ensure that our mission moves forward. Each member deserves recognition for these contributions.

The UNYOC Membership Recognition Program is a way of saying thanks to the backbone of the organization: those people who have cared enough to attend conferences, write for the newsletter, teach CE courses, provide mentoring, share expertise, and impart memories.

The program itself is based on traditional anniversary gifts. The recognition for each level is:

5 Year Wood
10 Year Aluminum
15 Year Crystal Members

  • Printed certificate
  • Name printed in Newsletter & UNYOC-L
  • Inclusion in Anniversary Program section on UNYOC’s Website

“Roaring Twenties Club”
20 Year China

25 Year Silver Members

  • Printed Certificate
  • Write-up in Newsletter with career highlights
  • Section on Website listing career highlights

The UNYOC Service Recognition Award

An organization is only as good as its members and we want to recognize the best of the best!

The Service Recognition Award is given annually to a UNYOC member for exemplary service to the Chapter during the past year. The award includes a plaque and paid registration for the next UNYOC meeting. Criteria used to determine the recipient include, but are not limited to:

  • Service as an officer or committee chair/member
  • Work on special UNYOC projects
  • Developed/taught courses for UNYOC members
  • Presented papers or posters at UNYOC meetings
  • Wrote/edited for UNYOC publications
  • Acted as mentor or consultant for UNYOC members
  • Represented UNYOC to other groups

Past recipients of the award:

  • 1999 – June Glaser
  • 2000 – Kathryn Nesbitt
  • 2001 – Tom Flemming

Do you know someone who has gone above and beyond the call of duty? If so, consider nominating that member for the UNYOC Service Recognition Award.

The deadline for nominations for the 2001 Service Reconition award has past.
Information about the 2002 award will be posted early next year.
For information or answers to questions regarding the nomination process or criteria, contact

Mary Jo Russell, 2001 Committee Chair
Medical Librarian
Vassar Brothers Hospital
45 Reade Place
Poughkeepsie, NY 12601

UNYOC 2002 ANNUAL CONFERENCE

Virtually Yours: Developing Library Services
Beyond Conventional Barriers

Ramada Inn Lakefront
Geneva NY
October 9-11, 2002

Conference Slide Shows:

Drug Information on the Web
Sue Iwanowicz, M.L.S.
Director of Library Services
Albany College of Pharmacy

Medical Library Association Update
Diana Cunningham
MLA Board
Director, New York Medical College, Vahalla, NY

There’s Something About E-Resources
Warren Holder
Electronic Information Resources Coordinator
University of Toronto

Welcome to UNYOC/MLA!

Founded in 1964, the Upstate New York and Ontario Chapter (UNYOC) is one of 14 regional groups currently affiliated with the Medical Library Association, and is committed to serving the professional interests and needs of both New York and Ontario Librarians.

SITE CONTENTS:

What’s New!!
2000 Conference
About the Organization
Constitution & Bylaws
Continuing Education Courses
Executive Committee and Officers
Join Now! – Membership Form
Membership Information
Official Reports and Documents
Sites of Interest to Librarians
UNYOC History
UNYOC Listserv

MLA ANNUAL REPORT

UNYOC is continuing our plan of revitalizing the chapter. The 1999/2000 goals that were approved by the membership at the October 1999 Annual meeting, are a continuation of the “Revitalizing UNYOC” project. Since October of 1999, we have made progress in many areas especially continuing education and advocacy. A new group of officers and volunteers have become involved in the organization, and we are all learning the ropes of how to successfully complete our UNYOC duties, and improve communication, response time, and the overall image of the organization. UNYOC’s activities, in relation to MLA’s 1999/2000 priorities, follows:

GOAL 1: PROFESSIONAL DEVELOPMENT

In Progress

  • Offer CE sessions for each of the 6 major geographic regions within the chapter: Albany, Buffalo, Rochester, Syracuse, Toronto and Ottawa
  • Provide financial support for CE opportunities through subsidization and join sponsorship

Completed

  • Held CE classes in Syracuse (3/99); Toronto (8/99); Buffalo (11/99); Rochester (2/00); and upcoming sessions in Syracuse (4/00); and Toronto (6/00)
  • Contributed to the Lucretia W. Mclure MLA Excellence in Education Award

GOAL 2: ADVOCACY

In Progress

  • Ad Hoc Membership Development Committee charged to:
    • Reach beyond our traditional membership pool to attract librarians who provide health information in a wide variety of settings
    • Explore creating ties with areas without MLA Chapter affiliations, IE. Southern Quebec
    • Identify and connect with under represented UNYOC areas
  • Develop a “First Step” Mentor Program for new health sciences librarians to encourage UNYOC/MLA participation
  • Increase communication within UNYOC to ensure that all members are aware of Chapter’s activities & current issues
  • Investigate partnerships with other professional organizations to enhance current services
  • Collaborate with the NY/NJ MLA Chapter on a response to the NY State Regents Commission on Libraries

Completed

  • Established a new member Welcome/Orientation Packet
  • Created the Ad Hoc committee on Membership Development (still in progress)
  • Created the UNYOC Service Recognition Award-first recipient at the 10/99 conference, June Glaser
  • Warren G. Hawkes presented Public Testimony for the Spring 1999 Hearings by the Regents Commission on Libraries, June 3, 1999, Albany, NY on behalf of the Upstate NY/Ontario Chapter & NY/NJ Chapter of the Medical Library Association (MLA)
  • UNYOC Chapter History by K. Nesbit with contributions from members completed and submitted to MLA
  • Established $300 stipend for up to 2 Executive Committee Members to attend an MLA National conference (Total: $600) There are also two $300 stipends for the Chapter Council Rep. and the Chapter Council Alternate
  • Financial support for opportunities for members to meet with NY State Legislators and Ontario Legislators
  • Beth Pakan represented UNYOC in Albany, NY at the Regents Legislative Day

GOAL 3: ORGANIZATION

In Progress

  • Complete a membership needs assessment (10/99-6/00)
  • Increase the organization’s responsiveness to members needs
  • Create greater number of opportunities for the membership to serve in order to provide a sense of value
  • Plan 2000 UNYOC Annual Meeting in Hamilton, Ontario cosponsored with the Upstate Chapter and the Ontario Chapter of the Special Libraries Association and plan the 2001 UNYOC Annual Meeting in Canandaigua, NY
  • Complete revision of the Chapter Procedure Manual for all Executive Committee positions and appointed committee participants
  • Submit a proposed bylaws change to MLA Bylaws Committee for review (currently under advisement of the MLA Bylaws Committee)

Completed

  • Based on the study of the terms of office for the UNYOC Chair, a recommendation was made to leave the terms of office at one year, but to request a bylaws change to allow for one re-election
  • Successfully hosted the 1999 joint UNYOC Annual Meeting with the NY/NJ Chapter in Saratoga Springs, NY
  • Tabled an increase in UNYOC dues which had been proposed at the 1998 UNYOC Annual Meeting in Geneva, NY
  • Developed an ad hoc financial planning committee led by June Glaser to review the budget development and format as per membership request at the 1998 Annual Business Meeting. Recommendations of this committee were reported on at the 1999 UNYOC Annual Business Meeting
  • Sent a letter of recognition to Beatrix Robinow in recognition of the establishment of the McMaster Library Enrichment Fund (5/14/99)

GOAL 4: RESEARCH

 

  • No specified goals at this time.

GOAL 5: NATIONAL POLICY

 

  • No specified goals at this time.

GOAL 6: INFORMATION TECHNOLOGY

In Progress

  • Ongoing development of the UNYOC website, UNYOC-L, and a new list for the UNYOC executive committee (UNYOCexec-L), and the Chapter newsletter as communication tools in order to increase the awareness of membership

MOTION

 

  • This report is informational and requires no action by the Board of Directors.

Respectfully submitted by:

Susan Frey, M.L.S., UNYOC Chair
Chair

UNYOC/MLA Electronic Mailing List

UNYOC-L is the official LISTSERV for our organization. Topics typically discussed include: continuing education opportunities, job postings and other important announcements and concerns of the Chapter.

How do I sign up?

You can subscribe to UNYOC-L by sending an email to LISTSERV at LISTSERVdot ACSUdot BUFFALO dot EDU

UNYOC-L is the official LISTSERV for our organization. Topics typically discussed include: continuing education opportunities, job postings and other important announcements and concerns of the Chapter.

How do I sign up?

You can subscribe to UNYOC-L by sending an email to LISTSERV at LISTSERVdot ACSUdot BUFFALO dot EDU containing the line

subscribe UNYOC-L  First Name Last Name

example: subscribe UNYOC-L George Washington

Your request will be sent to the UNYOC-L administrator for final verification, and you’ll receive confirmation once you have been cleared.

How do I sign off?

You may leave the list at any time by sending an email to LISTSERV at LISTSERVdot ACSUdot BUFFALO dot EDU containing the line signoff UNYOC-L

What if it doesn’t work?

If you get stuck, or you have questions regarding the listserv, feel free to contact:

Amanda Start
UNYOC-L Coordinator
Reference and Education Services
Health Sciences Library
University at Buffalo
Buffalo, NY 14214containing the line

subscribe UNYOC-L  First Name Last Name

Example: subscribe UNYOC-L George Washington

Your request will be sent to the UNYOC-L administrator for final verification, and you’ll receive confirmation once you have been cleared.

How do I sign off?

You may leave the list at any time by sending an email to LISTSERV at LISTSERVdot ACSUdot BUFFALO dot EDU containing the line signoff UNYOC-L

What if it doesn’t work?

If you get stuck, or you have questions regarding the listserv, feel free to contact:

Amanda Start
UNYOC-L Coordinator
Reference and Education Services
Health Sciences Library
University at Buffalo
Buffalo, NY 14214